UFS Departments
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Controller’s Office
Includes: Accounts Receivable (AR), Administrative Accounting, Fixed Assets and Inventory Control, Systems and Reporting, Tax Reporting
Provides guidance and training related to:
- Transaction processing.
- Leveraging Bronco Hub segment strings.
- Proper asset classification and tracking.
- Revenue recognition.
- Managing fiscal responsibilities.
- Reducing tax burden.
Treasury and Real Estate
Includes: Acquisitions and Leasing, Debt Issuance, Financial Analysis, Policy and Compliance, Cash Handling, Transaction Processing, University Investments, eCommerce – Marketplace
Treasury and Real Estate Website
- Acquisition or lease of approved space in support of the campus master plan.
- Bond issuance and management for approved campus projects.
- Provide business case analysis and advising to campus departments.
- Cash and investment management.
- University banking and merchant services.
Student Financial Services (SFS)
Includes: Student Account Maintenance, Student Payment and Refunds, Payment and Disbursements, Departmental Deposits
Student Financial Services Website
- Provide financial wellness education.
- Process departmental deposits.
- Assist students with student account questions and maintain account accuracy.
- Receive and process payments for tuition and fees.
- Provide 1098-T tax forms.
- Process department charges and credit uploads.
Procurement and Vendor Services (Procure to Pay, P2P)
Includes: Procurement, Payables, P-Card, Employee Reimbursements and Independent Contractors
Procurement and Vendor Services Website
- Advise and plan for Quotes, Bids, Proposals and Contracts/Renewals.
- Serve as a resource for Procure to Pay issues related to process, policy and regulations.
- Guide and provide solutions for unique or complex procurement and/or payments.
- Manage and Execute Requisitions, Purchase Orders and Sponsored Projects Purchases.
- Approve and process requests for P-Cards, Disbursements, Internal Payments, Expense Reports, Correcting Entries, Suppliers and Classification of Independent Contractors.
- Coordinate Group or Individual Training for Procure to Pay processes and assist with best practices.
- Provide guidance and recommendations of Procure to Pay process and data toward University initiatives.
Shared Services
- Experts who are up to date on current P-Card purchasing processes.
- Support specific colleges and units with procurements and payments.
- Measure and monitor outcomes against Key Performance Indicators (KPIs) to ensure improved timeliness, quality and service.
- Allow departments and faculty to focus on their mission by spending less time on learning and processing transactions.
Office of Continuous Improvement (OCI)
Submit OCI Service Requests (Smartsheet)
Office of Continuous Improvement Website
- Manage and lead process improvement projects. prioritized through the roadmap process.
- Focus on adoption and lead change management on process improvement projects.
- Facilitate conversations and guide groups to clarity and agreement on outcome.
- Manage Bronco Hub opt-in functionality.
- Advocate for Bronco Hub enhancements.
- Maintain Bronco Hub Training Portal.
- Manage and facilitate Readiness Testing for Bronco Hub.
- Maintain system stability and resolve Bronco Hub system issues.